payroll in south africa

8 Things you should know about Payroll in South Africa to avoid penalties

Here’s how to avoid penalties by not making these 8 common mistakes most entrepreneurs make when it comes to payroll in South Africa…

Payroll in South Africa is not as simple as it seems.

There’s a long list of requirements and submissions that your company needs to comply with to avoid penalties from both SARS and the Department of Labour.

Most South African entrepreneurs think having a rock-solid Payroll process is only necessary when you have multiple employees. That’s not true.

According to South African law, all registered companies should comply with annual, bi-annual and monthly PAYE (pay-as-you-earn tax), UIF (Unemployment Insurance Fund) and SDL (Skills Development Levy) requirements.

payroll in south africa

Even if you’re the only person drawing a salary from your company, the legislation in terms of payroll in South Africa applies to you.

Our team of experts created a list of the 8 crucial things every entrepreneur should know about Payroll in South Africa to avoid penalties:

  1. Employers should be registered at SARS – AND the Department Labour

SARS is not the only place you should be registered as an employer.

Every South African employer should be registered as an employer at both SARS (for PAYE, UIF, and SDL) and the Department of Labour (for UIF).

  1. You have to submit your monthly returns at both SARS – AND the Department Labour

Just as people often neglect their employer registration at the Department of Labour, they also neglect their paperwork submissions to the Department of Labour.

Your monthly returns must be submitted to both SARS and the Department of Labour.

  1. There’s a cap on how much UIF you must pay

As per South African law, you contribute 1% of your employees’ salary as a UIF contribution. You also deduct 1% your employee’s salary as his or her contribution to UIF.

That amounts to a 2% contribution in total.

However, what employers often don’t know there’s a cap of R148.72.

No matter how much your employee earns, the maximum contribution will not exceed R148.72 for your UIF contribution. Your employee’s contribution also has a cap of R148.72.

  1. Monthly PAYE payments are due before the 7th of every month – even if it’s a weekend

There are two monthly deadlines in terms of PAYE.

First, you need to submit your Monthly Employer Declaration (the EMP201 form).

Then you need to pay your PAYE before the 7th of the following month. If the 7th falls on a weekend, you should make the payment before the weekend.

  1. You need to submit your Employer Bi-Annual Reconciliation Declaration twice a year

The Employer Bi-Annual Reconciliation Declaration (the EMP501) is due two times a year (due by 31 May and 31 October). You can submit it through SARS’s Easyfile system.

  1. Employees’ tax certificates’ are due once a year

You have to prepare your employees’ tax certificates (the IRP5 forms) once every year. This is due by 31 May.

  1. If you don’t calculate your tax correctly your employees might be paying too much

Nothing is as damaging to office morale than slicing down your employees’ salaries unnecessarily.

If your tax calculations (on the IT12 returns) aren’t 100% accurate, your employees will pay too much tax, or too little. This will result in employees, either getting a refund or they must pay in when submitting their annual tax return to SARS.

  1. You don’t have to do everything yourself

Keeping track of all your Payroll requirements can be complicated.

Simply sign up for Company Partners’s Payroll services. Their team of Payroll experts will handle everything for you starting from only R99.00 per month.

Company Partners will keep track of all your required annual, bi-annual and monthly submissions to both SARS and the Department of Labour.

payroll in south africa

Besides handling your payroll process and your payroll administration – ensuring that you comply with all the numerous requirements throughout the year – Company Partners will also do the following:

  • Keep track of annual leave, sick leave, and Family Responsibility leave.
  • Provide back-ups of payrolls when needed.
  • Provide records regarding remuneration in the event of CCMA cases.
  • Incorporate all legal changes automatically in the payroll software that we use.
  • Provide assistance with any BCEA issues regarding BCEA (Basic Conditions of Employment) requirements.

Be your own boss with this affordable alternative to a franchise!

How to become your own boss, and earn R10 000+ per month, without the setup costs of a franchise.

Let’s be honest, starting your own business can be extremely difficult – even when you buy into a proven franchise business model.

You need start-up capital; employees to produce your products or offer your services; marketing materials to promote your business and enough savings to pay costly franchise fees every month.

With Company Partners’s new Business Development Agency, none of that is necessary.

You get to be your own boss without breaking the bank or needing employees – plus you can earn over R10 000 per month.

Business Development Agency

Click HERE for a step-by-step infographic on what to do next.

How a Business Development Agency works:

What Company Partners does:

Company Partners offers entrepreneurs across South Africa assistance with all their Company Registration and Tender Compliance documentation. Click HERE to see the Company Partners service list.

They simply need you to play middleman and connect the entrepreneurs in your area with their service offerings.

What you’ll be doing:

All you need to do is identify clients in your area and sign them up via Company Partners’s online system.  You’ll be your own boss and receive cash-back and commissions on the clients you sign up.

5 Reasons you should sign up for your own Business Development Agency today.

1. You could R10 000 + per month.

If you do one new Pty Company sign-up per day, you’ll earn more than R10 000 a month! 

You will receive R399 for every new Pty Company sign-up you do, and 10% commission on every other sale you make OR any upsale Company Partners’s advisors make. 

That means you can earn about R100 for every client you’ve ever signed up, every year. 

Business Development Agency

2. The setup costs are extremely low.

When you buy into a franchise, you have to pay thousands in franchise fees and even more to set up your business’s day-to-day runnings.

With Company Partners Business Development Agency, you don’t have large setup or franchise costs.

You simply pay a registration fee of R990 (once off) and then a monthly subscription of R399. That’s it. Then you’re ready to start earning your big bucks.

3. Just one client per month and you’ll break even.

By doing only one new Pty Company sign-up, you’ll already receive R399.

That means you only need to sign up one client per month to cover your subscription fee.

4. You’ll receive everything you need to start making money asap.

You’ll get the following for your R990 registration fee (once off) and your monthly subscription fee of R399:

  • Your own Business Development Agency;
  • Access to Company Partners’s online system to place and track your clients’ orders;
  • All the marketing material you need for e.g. Price Lists (with your company’s branding on);
  • Training on Company Partners’s Products
  • Access to your commission tracking dashboard
  • One-on-one training sessions with Company Partners’s experts
  • Ongoing support via the Company Partners Cape Town Head Office

Click HERE to take the next step to owning your own Business Development Agency company.

5. There’s already a need for Company Partners’s services in your community.

We’ve identified a huge need for Company Registration and Tender Documentation services in most South African cities and rural communities.

Our team of experts work via the CIPC to get the passionate entrepreneurs in your community what they need in record time, so they can apply for Tenders and grow their businesses as fast as possible.

You could be the perfect businessman or businesswoman to connect your area’s entrepreneurs with Company Partners empowering services.

Business Development Agency

Simply click HERE to talk to one of our business experts about owning your own Business Development Agency today!

 

 

INFOGRAPHIC: How to claim your free invoice tool to grow your startup

Here’s everything you need to know to claim your free invoice tool.

We know it’s hard to get everything you need when your business is still growing, that’s why were offering you a free invoice tool. The best part is, you can manage this tool online and straight from you mobile phone.

You’ll have free access to create invoices and estimates for your clients, up until you receive your first payment from a client. Then it’s only R150 p.m. PLUS you gain access to a wide range of business management tools vital to the growth of your business. 

If you need any assistance with claiming your free tool, simply Contact Us.

free invoice tool

 

We’ve decided to partner up with 1App to give you this exclusive offer, as 1App offers fantastic online business operations and management system that you can either access from your desktop or you mobile device.

It assists you in doing everything from estimates and invoicing, to generating financial statements and geo locating clients and sales representatives.

Here’s how to afford a professional website TODAY with a Website Payment Plan

Now almost all South African entrepreneurs can afford professional websites with the Website Payment Plan! Get a website within a week.

Here are 4 things you need to know about our Website Payment Plan:

  1. You only pay R279.00 this month

If you’re a start-up or small business owner you probably don’t have the funds for large setup costs.

However, you still need a professional, high-quality website. A website that will represent your Company as a credible and reliable business to your potential customers.

That’s exactly why the Business Experts at Company Partners created the Website Payment Plan option.

This option allows South African entrepreneurs to get professional websites right away without having to spend thousands.

“Anyone who wants a place in business today, needs a digital presence,” explains Website expert and Certified Google Analytics individual Daniel Coetzee.

“A website is the minimum requirement.”

You only pay R279.00 registration cost this month. After the first month, the monthly cost remains R279.00 for a full, rolling 12-month period.

The best part is, the monthly price includes everything.

It includes:

  • A brand new website design
  • Monthly website adjustments
  • ALL your hosting * and email costs.

Hosting costs are the monthly costs associated storing your website online.

Website Payment Plan

  1. You will receive a website within a week

Time is a valuable asset to any entrepreneur.

That’s why we’ve ensured our Website Payment Plan takes only a week.

Our Website Team delivers a high-quality websites. They within 5 working days upon the receival of all the necessary info needed for your new website.

  1. Your website will be designed and maintained by an Expert

Our Website and Certified Google Analytics Expert Daniel Coetzee has over 7-years experience in Website Design. Daniel only creates websites that are up-to-date with industry standards.

Your monthly fee includes 30 minutes with our Website Expert for any adjustments needed to your website.

Check out the latest website design > > cleanerkwasani.co.za.

  1. You can downgrade or upgrade to an Online Shop later

After your rolling 12-month period is finished, you can downgrade to a R149 Payment Plan. This plan covers your monthly Hosting Costs and 15 minutes of maintenance and support with our web expert.

If you stick with the R279.00 plan, we’ll redesign your entire website. You’ll also get a full 30 minutes of Maintenance and Support every month.

If you have the need to sell products from the comfort of your home, you can simply upgrade to our E-commerce Website. It’s Payment Plan costs only R890.00 per month.

Read our blog post on how an Online Shop on your website can boost your business here >> Starting an Online Shop has never been easier in SA.

Still not sure your business needs a website? Here’s why you do:

There are more than 28 million* Internet users in South Africa. That means most people will check out you business’s credibility by seeing if you have a professional-looking website.

“Anyone who wants a place in business today, needs a digital presence,” explains our Website and Certified Google Analytics Individual, Daniel Coetzee.

“A website is the minimum requirement.”

It’s vital to have a website to ensure potential clients take your business seriously. 

More Payment Plan services for under R300 for your business

Tax Subscription Service > We’ll cover all your annual Tax Admin for ONLY R279 per month!

COID Subscription > We’ll make sure your Letter of Good Standing is valid and your COID admin is up-to- date all year round for only R89 per month (all inclusive)!

Annual Returns Service > We’ll cover all your Annual Returns for ONLY R49 per month!

Government Tenders

How to successfully apply for Government Tenders (6 Steps with tips)

Here’s how to apply and win Government Tenders in South Africa and exactly how our Expert Company Services can make the entire process faster and easier.

If you’re considering applying for Government Tenders, here’s why you should and how to make sure you submit an application that ticks all the required marks.

Get your FREE business consultation today, by calling our TOLL FREE number right now: 0800 007 269!

Should my business apply for Government Tenders?

We talked to Tender Expert and How2Tender Director, Wynand Cronjé, to explain why the Government can be the ideal client to help grow your business.

“The bulk of Tender contracts are for periods of 2 to 3 years, which means companies delivering as per their bid proposal have sustainable contracts upon which to grow their businesses,” explains , the director of How2Tender.

“As the largest procurer of goods and services in South-Africa with a budget of roughly R1.56 trillion, the Government can be a very lucrative client.”

Are Government Tenders corrupt?

Many businesses have a common misconception that all Government Tenders are corrupt, says Cronjé.

“The bulk of tenders are awarded fairly and according to the preferential procurement act which factors in technical compliance, pricing and B-BBEE.”

“The key is to ensure you deliver compliant and effective bid responses. Educating yourself in this regard is crucial,” says Cronjé.

Central Supply Database

How can I find the right Tenders and make sure my Tender application are complete:

Simply follow the 6 steps below. In addition, we’ve added some helpful tips regarding the services we offer. We offer a wide range of Company Services to make life easier for South African entrepreneurs like you.

Government Tenders

Step 1: Find Government Tenders relevant to your business

The first thing you need to do is find a Tenders or a RFQ that fits your business. Tenders and RFQ’s are advertised in various places, ranging from newspapers to websites.

You can find the Government’s weekly Tender bulletins right HERE, unfortunately it’s usually over 200 pages long.

The easiest way to find the right Tenders and RFQ’s is probably Tender notification services.

A Tender notification service notifies you whenever there’s a new Tender available in your area that’s relevant to your business.

Helpful Tips

We offer three services that include a Tender Leads and Notification Service:

Government Tenders

Step 2: Ensure your business can complete the job

Winning a Tender simply means two things: first off all that the Government has chosen you as the most promising supplier and secondly, that you’re going to take on the Government as one of your clients.

Consequently you have to make sure you have the staff, the cash flow, the skills and the equipment to deliver the services the Government needs at the proposed rate and within the proposed timeframe – just like with any other client.

Luckily, if you don’t have the cash flow needed for a 2 to 3 year contract, there are funds and loans available from multiple institutions for Tenders.

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Helpful Tips

  • We offer a Tender Funding tool that connects you with over 300 funding options available, and assists you in finding the best loan / funding opportunities for your business, in South Africa.
  • Our Business Plan service empowers your business with a plan of action to direct your Company and to assure potential funders and loaners of your Company’s competency.

Government Tenders

Step 3: Register on the Central Supplier Database (CSD)

Your business has to be registered on the Central Supplier Database (CSD) in order to apply for Government Tenders.

The CSD is the Government’s list of approved suppliers. To get your business on this list, you have to complete an online registration on the National Treasury’s website where you’ll be required to provide your details along with compulsory Company documentation (also see step 4).

Once submitted, the Government will asses your documentation and add you if everything is in order.

Helpful Tips

We have SPECIAL on our CSD Registration CSD Package for the month of July 2017! Our documentation experts will register your Company for you for ONLY R290 (you save R700).

Government Tenders

Step 4: Get the required Company Documentation in order

Very often Companies apply for Government Tenders without complying with the list of requirements or without submitting the necessary documentation. Consequently will result in being eliminated before you even get a chance to compete with the other applicants.

Make sure you read the Tender Document thoughtfully and make sure you get all the required Company documentation in order.

Helpful Tips

We’ve employed a team of experts that know exactly what documentation you need for the Tenders in your industry, whether it’s be Construction, Security, Cleaning or other industries:

If you only need specific documents, call our TOLL FREE number, 0800 007 269, right now for a FREE consultation.

Government Tenders

STEP 5: Fill out your first Tender Application before the deadline

First of all, make sure you submit your application well before the closing date to avoid having an incomplete application, by the time of the deadline.

Allow yourself enough time to research what good Tender responses look like and how competitive your pricing can realistically be.

Helpful Tips

Our Tender Subscription Service includes guidance on your first Tender application.

Government Tenders

Step 6: Repeat the process until you reach Tender success! 

Now that you’ve completed your first Tender application, the trick is mastering your Government Tender applications.

As a result of great, competitive Tender responses you’ll be paving your way to Tender success soon enough!

Helpful Tips

Our Tender Subscription Service includes an hour consultation every month to assist you with future applications.

If you win a Tender within the first 12 months, we’ll sponsor your first year (R6000+)! Therefore we’ll return whatever you’ve paid in Tender License Subscription fees already.

Company Partners Tenders

Studies show SA entrepreneurs need Business and Tender assistance

Thousands of Tender and RFQs have already been released in the first 6 months of 2017. The only thing standing between SA entrepreneurs and Tender success is know-how and assistance.

Why South Africa is great for business and Tenders

South Africa’s entrepreneurship is ranked 55th out of 137 countries across the globe and second to only Botswana in Africa, according to the latest statistic by the Global Entrepreneurship and Development Institute Report (GEDI).

Company Partners Tenders

Our entrepreneurial culture shows high growth rates; many competitive opportunities and various venture capitalist who invest in our businesses.

Furthermore, we have strong numbers in exports and we’re great innovators, according to the GEDI’s research.

Contract opportunities are also abundant according to How2Tender director, Wynand Cronje. How2Tender assists entrepreneurs with the Tender application process.

“There are plenty of opportunities, including RFPs, RFQs and Bids, in circulation. These opportunities range from small to very large,” explains Cronje.

“The leading Tender lead distribution companies distribute anywhere between 5000 and 7000 tender opportunities per month.”

Why small businesses and start-up entrepreneurs are struggling to win Tenders and grow

Despite all the opportunities, thousands of entrepreneurs and business owners are struggling to stay afloat or to create business growth.

The GEDI’s statistics might reveal why so many entrepreneurs fail, despite their good intentions.

South Africa’s worst-developed entrepreneurial characteristic is startup skills. Our lack of business knowledge and skills significantly affects the success South African businesses.

In addition, Cronje believes most businesses don’t apply to the available Tender opportunities, because they lack the necessary knowledge.

“The most general excuse is that they can’t compete in corrupt procurement processes, which is a misconception. The bulk of Tenders are awarded fairly and according to the preferential procurement act. The preferential procurement act factors in technical compliance, pricing and B-BBEE,” he explains.

“The bulk of the entrepreneurs have a very basic understanding of public procurement and the legislation that governs it.”

How to get the Tender know-how and assistance your business needs

Company Partners’s Legal Expert Tsitsi Kinnear believes South African entrepreneurs often miss business opportunities, because they don’t have access to the right business resources.

“Bigger corporations usually have procurement departments who specialise in sourcing and applying for Tenders for the company. The average entrepreneur neither has the time or the resources to have that,” explains Kinnear.

“Some Tender documents can go for over 200 pages while using complex terminologies and phrases which can take hours to complete.”

That’s why Kinnear, and the rest of the Company Partners team, created a brand new Tender Subscription Service that assists South African entrepreneurs with all the know-how and assistance they need to apply to Tenders successfully.

Tender-Subscription-website-Gif-banner

Click HERE to see how Company Partners can assist with in applying for hundreds of Tenders relevant to your business.

“We behave as that procurement department on behalf the client. We save time and valuable energy that the startup desperately needs to use in other areas of the business.”

This monthly Tender Subscription Service includes the following:

  1. Access to over 10 000 Active Tenders and over 300 Funding Opportunities;
  2. A list of all the documentation you need to submit a successful Tender Application;
  3. A Premium FREE BEE Affidavit (which replaced the BEE Certificate);
  4. Help with you first Tender Application and;
  5. A monthly consultation for all your future Tender Applications.

“As South Africans, we need to continue to increase economic growth, this is done by empowering the entrepreneur. A start-up winning a significant Tender not only aids the start-up themselves, but the economy through job creation,” says Kinnear.

If you’d rather like to sign up for a once-off Tender package you can read all about it, by clicking right HERE.

 

online shop

Starting an Online Shop has never been easier in SA

Online shopping is one of the fastest growing markets in the world, including South Africa. Here’s exactly why and how you should set up an online shop to grow your business in 2017.

It all started 23 years ago with one Sting CD.

A man named Phil bought an album from NetMarket in Philadelphia on the 11th of August 1994, marking which seems like the first online purchase in human history.

The New York Times had the perfect headline, “Attention Shoppers: Internet Is Open”. Almost two decades later and ecommerce business is booming.

By the end of this year, consumers worldwide will spend about $1.9 trillion on online purchases, according to eMarketer.com.

Online Shopping is the Future

The obstacles that stopped multiple online shopping sprees from following that one momentous album sale are problems of yesteryear today.

Almost half of the world’s Internet users will be making online purchases by 2018, says Statista.

More people have access to the internet; internet costs are dropping; reputable brands have online stores; payment are easier and more secure; and online shops can often provide better prices, instant customer reviews and free delivery to your doorstep.

As a result, Ecommerce is one of the fastest growing industries in the world according to Ready Cloud, a company that specialises in e-commerce software.

 

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South Africa’s rapidly growing Ecommerce Industry

In South Africa the current number of online shoppers is not nearly as impressive as the rapid growth rates.

South Africa’s online spending is expected to increase by a whopping 43% by 2018, according to Ipsos’s 3rd annual study on global ecommerce figures (a study commissioned by PayPal). That amounts to a grand total of R53 billion.

“The growth rate in South Africa is still exceptionally high, coming off a very low base”, explains Arthur Goldstuck, the managing director of the World Wide Worx (a research company focused on South African business tech).

“This indicates that there is tremendous potential in this market for new business models and even underexposed product categories,” he reveals in his interview with Moneyweb.

How to make the most of Ecommerce Opportunities in SA

South African entrepreneurs need to up their game in order to meet the level of ecommerce innovation in established Western markets, says Goldstuck.

Company Partner’s Branding expert, Daniel Coetzee, agrees.

“A lack of knowledge, hampers the level of ecommerce in SA,” Coetzee says.

Coetzee is part of a team of experts at Company Partners who assist Start-Ups with legal documentation and business growth.

“Most people have heard of the concept. They’ve heard of the possibility of turning their website into an online store, but they stay away due to lack of know-how.”

e-commerce website

How to get a started with your Online Shop

Consequently Coetzee recently launched a turnkey ecommerce service at Company Partners to assist struggling SA entrepreneurs with entering the ecommerce market.

“We offer the foundation and education to empower you to start selling your goods online,” says Coetzee.

This cost-effective service includes a website and an online shop setup, 3 hours of support and a series of online video tutorials.

“The opportunities of selling online are limited only to yourself. With an online shop you can cater to clients outside your usual sphere of influence.

“The best part is, it’s a 24 /7 trading platform. Allowing you to generate more revenue in a day without having to keep those extended office hours.”

To learn more about this ecommerce service, simply just click HERE. A whole new generations of shoppers are waiting for you.

3 Steps to Apply for Funding Opportunities in SA

Figuring out where to find funding for your business and getting all the qualifying documents to apply for one of over 300 funding opportunities can be a very difficult and exhausting task. That’s why we’ve boiled it down to 3 easy steps and tons of help along the way.

Let me guess, you’ve got a great business, but no financial support to apply for Tenders and to grow your business into the success you know it could be?

You have no clue where to start looking for funders or loaner who could be interested in backing a business like yours and you have no idea what legal documentation you need to apply to them.

Don’t worry. You’re not the only one. According to statistic, South African entrepreneurs experience funding, red tape and company documentation as the most difficult challenges in growing their businesses.

The South African Institute of Chartered Accountants (SAICA) conducted a study in 2015 that of over 800 small to medium businesses found that growth finance and government-generated red tape was two out of the 5 most challenging obstacles mentioned.

The other three obstacles were B-BBEE codes, labour laws and and tax laws.

Another study shows that multiple businesses may still be struggling as self-funded enterprises, just because alternative funding can’t be found.

“The majority of small business owners are self funded, with 63% reporting using personal savings while 20% found investment or a loan from a family member, partner or friend and only 6% turned to business angels or venture capitalists,” reads the World Wide Worx’s study on South Africa’s small businesses.

“It is possible that this is not by choice – 27% of small business owners cited access to funding as the biggest challenge to starting their business.”

Even if you are aware of funding or loan opportunities, it can be really frustrating working through hundreds of opportunities, knowing full well you might be disqualified from half of them, not knowing exactly what they’re looking for.

That’s exactly why we’ve crafted a 3-step plan to guide you through the process of finding the perfect funding opportunities and acing your funding application.

Step 1: Get your basic Company Documentation in order with one call

At the very least, you’ll need a company registration document; a business plan that includes your marketing, sales and financials; and a Tax Clearance Certificate to qualify for financial support.

Simply call our toll FREE number (from landlines) 0800 007 269 for your FREE consultation. Our team of experts can assists you with getting your Company Documentation in order in record time.

Requirements to access finance

Step 2: Sign up and fill out this form in 15 minutes

To address the need for an easy way to search for appropriate funding, Company Partners has teamed up with FinFind, a FREE app that searches databases of funders and loaners for financial support that fits your business. It also informs you of any documentation you still need to qualify for these opportunities.

Simply fill out the FinFind form (it takes about 15 minutes) by clicking HERE to find out what opportunities suit your business and / or what documentation you still need to apply to them.

If you still need documentation, simply refer back to step one and call our experts to sort you out in no time with your outstanding Company documentation.

Step 3: Apply for your personalised list of funding or loan opportunities

After you’ve made sure you’ve all the documents you need to qualify, FinFind searches over 300 funding opportunities to find the best fit for your business.

You’ll receive a list of personalised opportunities with the highest chance of success for your application.

Now it’s up to you to make the most of your nifty list. Apply to all of these opportunities, submitting all your required documents. Keep in mind these applications often take months to be processed by some funders or lenders.

If all goes well, you’ll be on a one way road to getting all the resources you need to grow your business into the Company of your dreams.

Requirements to access finance

Contact Company Partners today if you’d like to set your Business up for success on the following toll-FREE (from landlines), number: 0800 007 269.

Letter Of Good Standing

A Step-by-step Guide to getting a Letter of Good Standing so you can win those Tenders!

 Do you need a Letter of Good Standing to apply to Contracts and Tenders, but you’re not sure how, where and why? Here’s everything you need to know.

A Letter of Good Standing is essentially an official document that proves the Workman’s Compensation Fund (COID) will assist you in paying for any work-related injuries or harm to your employees, because your payments to the fund are up to date.

 

Why is a Letter of Good Standing required when applying for most Contracts and Tenders?

A Letter of Good Standing is basically a form of security to most clients as they want to make sure they’re not responsible for picking up the medical bill or life cover for anyone hired to work on their premises, in the case of work-related accidents or illnesses.

If you don’t have a Letter of Good Standing, your business probably owes the Workman’s Compensation fund money and more importantly, it means your employees aren’t covered by COID and your clients are not safeguarded in the case of a work-related accident on their property.

 

What precisely is the Workman’s Compensation Fund (COID) and why do you need to pay them?

Almost every employer (with a few exceptions that you can see by clicking HERE is required by law to register with the Workman’s Compensation Fund (COID).

This government fund helps employers pay medical bills or compensation, in the case of death, related to an injury on the job to any employee. However, there’s a yearly fee connected to this fund.

To find out more about the COID and why it will benefit your business, click HERE to read our article, What is Workman’s Compensation (COID) and why do you need it?

A Letter of Good Standing proves that you are in good standing with COID, with no outstanding yearly payments.

Without registering with COID or without paying your yearly fees, you’re not eligible for a Letter of Good Standing.

If you’d like a FREE consultation with one of our experts on getting your Letter of Good Standing in order, simply call our toll free number (0800 007 269) or email us at: support(at)companypartners.co.za

 

Here’s exactly how the process works in three steps:

STEP 1: Register your Company with COID

The first step in getting your Letter of Good Standing is registering your business with COID. During the process, you will have to pay a registration fee.

You can either register directly with the Labour Department or use our COID service, where our team of Experts will complete the process for you.

Our COID process only takes 25 days whereas working directly through the Labour Department can take up to 3 months or more. Plus we’ll send you all the forms and the updates straight to your email inbox.

Documents you’ll need:
  • Valid South African ID
  • Your Company’s Registration Document
  • COID Registration Form
  • Power of Attorney (this is only necessary when using our COID service, to legally permit us to complete the application on your behalf)
  • Proof of Payment for your registration fees

 

STEP 2: Submit your employee expenses

In this step you have to submit your Company’s total estimated wage and salary expenses for the year (according to financial years) in order for the Compensation Fund to calculate the amount payable to them.

They work out your fee as a percentage of your yearly total wage and salary expenses. This means you have to submit your wage and salary expenses (in a Return of Earnings document) every year.

The deadline for submitting your Return of Earnings and getting your new or renewed Letter of Good Standing is 30 April.

For first-time registrations, the submission document is included in the COID Registration form, as submitted in step 1.

Renewals, however, require a document called the Return of Earnings.

Once again, you can either work directly through the Department of Labour or you can use our streamlined service, avoiding long queues and confusing admin altogether.

SPECIAL FOR THE MONTH OF APRIL ONLY
Letter of Good standing (new or renewal) from COID at only R490 (SAVE R300)

Documents you’ll need:

  • A Return of Earnings Form (only for renewals)

 

Step 3: Pay your yearly / monthly fee to COID

In about 3 working days after your Return of Earning document submission, the Department of Labour will send you a Notice of Assessment (NOA) stating the amount payable to COID.

After you’ve paid that amount, you’ll receive a Letter of Good Standing proving your employees are covered for a year.

If you can’t pay the yearly cost in one go, you have a monthly payment option. However, you will still need to put down a 30% deposit. Unfortunately this option also means you’re Letter of Good Standing will only be valid from month to month, upon payment.

Whenever you neglect to pay your account or forget to renew your Letter of Good Standing by the end of April, the Compensation Fund will not cover your employees in that time.

 

Documents you’ll need:

  • Notice of Assessment (sent to you by the Department of Labour)
  • Proof of Payment for your yearly fees

 

If you’d like a FREE consultation with one of our experts on getting your Letter of Good Standing in order, simply call our toll free number (0800 007 269) or email us at: support(at)companypartners.co.za

How to create a Professional Company for under R3 000.00 in only two weeks

Company partners

So, you want to be your own boss, but you don’t know where to start? Here’s how you can set up your very own professional Company in three easy steps in under two weeks. No queues. No drama. Your future starts today.

Whether you want to grow your side hustle into your main source of income or whether you want to turn a great idea into an actual Company, setting up a professional Company for success is much easier than you think.

Thanks to Company Partners, a company that specialises in delivering Company Documentation and Start-up Services within record time, you can register your Company; develop a brand new logo and get a professional website within the next two weeks for only R2 970.00.

All you need is access to the internet, so you can submit the necessary documents via their sophisticated online system, and the determination to do what it takes to grow your Start-up into something spectacular after receiving your registration, logo and your brand new website from Company Partners.

Here’s exactly what you need to do to set up your business:

STEP 1: Get your Company registered (R990.00)

Do you have clear idea of what your product or service is; can you think of 3 to 5 Company names for your business; do you have an ID and a South African home address? Well then that’s all you need for the first step.

Simply sign up for a new Company Registration by clicking right HERE and Company Partners will let you know exactly what you need to submit via their online system in order for them to register your Company at the CIPC.

Then allow about 8 working days for your documentation to be processes and voila, you’ve got yourself a professional, registered Company.

Registering your Company allows you to apply for more Tenders and Contracts; it enables you to get an official business bank account and it minimises risk, because a registered PTY Company is considered a separate entity to an individual. This means there’s a smaller chance of you losing your personal belongings, if your business ever goes bankrupt.

It’s also a necessity to have a registered Company if you’d like to register for a BEE CertificateTAX Clearance or a Letter of Good Standing.

Company Partners’ limited special: get a Shareholder Agreement for only R1890.00 (SAVE R1000) from 15 – 31 March 2017 only! Call our Toll-FREE (from landlines) number, 0800 007 269, today to get your Shareholder Agreement special or click HERE to learn more.

STEP TWO: Get your own Company Logo (R990.00)

In order for you to function like a professional business, you need to look like one. Having a logo is the first step in differentiating your Company from all the other businesses out there.

You can develop a unique logo that’ll represent your Company to the world within a week. Company Partners’ logo service allows Start-ups to work with a professional designer at an affordable cost.

Just click HERE to order a logo today and HERE to see some of the logos Company Partners has designed for their clients.

STEP THREE: Get a Professional Website (R990.00)

Nothing conveys how serious you are about your business like a high quality website.

You can send all your potential clients to your website, where they can learn more about your products or services, your pricing and your contact information directly from their smartphones.

Just click HERE to order a website today for only R 990.00.

You can also check out previous examples of websites created by Company Partners by clicking right HERE.

Keep in mind you’ll have a monthly hosting cost of R75.00, but you’ll have your own website address, website design and up to 10 professional email accounts if needs be.

You can even add an online shop, so your clients can order products directly from your website, at an small additional charge.

Contact Company Partners today if you’d like to set your Business up for success on the following toll-FREE (from landlines), number: 0800 007 269.